TR REGISTER
CONSTITUTION
1 NAME
The name of the Club is the
TR REGISTER NEW ZEALAND INCORPORATED, hereinafter known as The Register.
2 OBJECTIVES
(a) The preservation and promotion of the
Triumph TR marque by provision of relevant services, activities and
investments.
(b) The fostering of amateur motoring and
sporting events, social functions and outings though the fellowship of like
minded enthusiasts.
(c) Affiliation to the Motor Sport
Association of New Zealand Incorporated, and acceptance of its rules and
conditions.
3 MEMBERSHIP
(a) Membership will be dependent upon
application to the Register on the prescribed application form and payment of
current subscription and subject to committee approval.
(b) New members who pay their subscriptions
within 60 days prior to the annual subscription date shall have their
membership carried forward to the next financial year.
(c) Life members may be elected on the
recommendation of the Committee and by unanimous vote of all present at the
Annual General Meeting, and shall have all the rights of ordinary members
without payment of subscription.
(d) Membership may be on a
individual basis; or as husband and wife; or on as a family basis as the
committee may decide.
(e) A member may resign in writing to the
Secretary/Treasurer of the Register.
(f) Any member who has not paid his annual
subscription renewal in full within 60 days of due date shall be deemed to have
resigned.
(g) Membership may be terminated for any
reason at the discretion of the Committee, which shall also decide the date of
termination.
4 SUBSCRIPTIONS
(a) The annual subscription for the
following year shall be such amount as the Annual General Meeting may decide,
after recommendations on same from the Committee.
5 OFFICERS
(a) The Register shall be managed by a
committee comprising a President; Secretary\Treasurer; and prescribed members
to carry out the functions of the Register including magazine editing; events organisation and management; spares and accessories service;
and vehicle records.
The
committee shall be based in
(b) The committee shall recruit and appoint
Area Stewards, who will co-ordinate the activities of members in those areas.
(c) All Officers may serve for a maximum of
three years, after which time they must retire, but are eligible for
re-election. Officers may retire voluntarily at any time, but should give 90
days notice of their intention to retire.
(d) Term of office shall commence from the
conclusion of the meeting in the which officers are
elected, to the conclusion of the meeting which elections for those positions
are next held.
(e) Election of Officers for vacancies
created by voluntary or compulsory retirement shall be by postal ballot.
Nominations shall be made in writing to the secretary at least 28 days before
the date of the Annual General Meeting.
(f) It shall be the responsibility of the proposer to ensure that nominations include the signatures
of the proposer, seconder and candidate, all of whom
must be financial members of the Register.
(g) Ballot papers shall be sent to all
financial members at least 14 days prior to the Annual General Meeting, and
shall be returned to the Secretary by one hour before the scheduled start of
the Annual General Meeting. The Secretary shall not open the ballots until
instructed to by the Annual General Meeting.
(h) In the event of insufficient nominations
for the Committee vacancies nominations may be accepted, and Officers elected,
from the floor of the Annual General Meeting.
6 FUNDS
(a) All Register funds, including members
funds held as deposits or advance payment, shall be held in bank or investment
accounts in the name of the Register.. The annual
balance sheet shall be subject to an annual audit by a member of the N Z
Society of Accountants holding a certificate of public practice, and who is not
a member of the Register. The audited accounts shall be made available at the
next Annual General Meeting.
(b) Payments and purchases shall be approved
by the committee , and cheques shall be signed by the
Secretary\Treasurer, or whichever Committee member is delegated to do so by the
nature of his Committee duties.
(c) The committee shall have the power to
borrow or invest money to further the objectives of the Register.
(d) The Committee may allocate funds as it
deems necessary for the use of Area Stewards in meeting the objectives of the
Register and its members.
(e) In the event of dissolution of the
Register, remaining funds will be donated to a charitable organisation.
7 COMMON SEAL
The common seal shall be in
the custody of the secretary, and shall be not be affixed to any document
except by order of the Committee and then only with the covering signatures of
the President, Secretary\Treasurer and one Committee member.
8 ALTERATION
TO RULES
The rules of the Register
may be altered, added to, or rescinded only by a majority decision by the
Committee. Proposals relative to the rules may be presented by Register members
in the pages of the Register magazine, or by letter to the Secretary. It will
be the responsibility of the committee to give due consideration to these
proposals.
9 MEETINGS
(a) Meetings of the committee shall be held
regularly at intervals not exceeding two months.
(b) The Annual General Meeting shall be held
within two calender months of the end of the
financial year. Notification of the date and venue of the Annual General
Meeting shall be given in writing to all members at least two calender months beforehand. Items for the Agenda of this
meeting must be submitted in writing to the Secretary/Treasurer at least 28
days before the meeting.
(c) Special general meetings of the Register
may be called at any time by the Committee OR by the Secretary/Treasurer on
receipt of a written requisition from any five members of the Register. Such
meeting shall be convened by prior written notice at least 14 days, setting
forth the business to be considered at the meeting.
(d) Voting shall be by show of hands or by
secret ballot as may be determined by the Chairman of the meeting OR by the
Committee in the case of matters submitted to the Committee otherwise than at a
general meeting OR postal ballot for the election of officers.
(e) A quorum for the Committee meetings
shall comprise 75% of the Committee, and `majority' in relation to Committee
decisions shall apply to the number present at the time.
(f) A quorum for general meetings shall
comprise 20% of the members eligible to attend, including Committee members.